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Marketing & Administrative Assistant - Mat Leave 

Dynamic and fast paced real estate team looking for a Marketing and Administrative Assistant with creativity. Great organizational skills and an interest in real estate are a must! The goal is to execute great social media campaigns and maintain our website and blog by strategically exploiting all aspects of the social media marketing roadmap. All while assisting our realtors with day to day administration tasks such as: preparing listing paperwork, database updates, writing descriptions, etc.

Great work environment, office hours are 9am-5pm with some flexibility. Must have reliable transportation and be willing to work in office. This is not a remote position.

Preference given to those who submit a cover letter and have administrative experience in a real estate office.

See job responsibilities and requirements below:


  • Communicate with our team daily and be available to answer emails and calls from our clients
  • Work on mailings and finding new ways to continuously build and maintain our client base
  • Upload new listings on real estate and social media platforms
  • Maintain an active presence by posting relative content and responding to daily messages and engage with followers
  • Sending out advertising material for printing (Newspaper ads, letters, brochures etc.)
  • Prepare listing presentations
  • Assist sales representatives with preparing agreements of purchase and sale and other sales related documents when required
  • Follow-up on sale and listing files maintaining all paperwork up to date
  • File documents and paperwork etc.
  • Upload new listings on real estate platforms
  • Communication with lawyers, other brokerages, other agents, photographers and videographers
  • Responsible for posting regularly across Instagram, Facebook and Youtube
  • Oversee website and blog
  • Manage and activate email marketing campaigns
  • Creating engaging text, images and video content that creates conversation and attracts more followers
  • Management of organic and paid posts/ads on social channels, especially Google and Facebook
  • Work with vendors on paid social media campaigns
  • Organizing/participating in brainstorming sessions with management to develop detailed plan of social amplification strategy and creative ideas


  • Excellent knowledge of excel, word, Microsoft Office software and Microsoft Teams
  • Experience with G-Suite, Webforms, Skyslope, BrokerBay, KWAR MLS, and CRM Software are all assets
  • Excellent writing, presentation and communication skills
  • Strong attention to detail and problem-solving skills
  • Positive attitude, detail, and customer oriented and organized
  • 2+ years’ experience as an administrative assistant (real estate environment an asset)
  • Previous CRM experience considered an asset
  • Familiarity with OREA webforms considered an asset
  • Knowledge of organic and paid social media campaigns
  • Light graphic design - editing Canva templates
  • Participate in community building events, both in and out of office hours
  • Keep up to date with trending topics and adapt to social media strategy to boost social media traffic
  • Completion of high school and post-Secondary education in Administration or another related program preferred

Full-time - Compensation upon experience

Job Type: Full-time


  • University or College diploma in Marketing, Advertising or a related field of study

Please submit resume and cover letter to: [email protected]

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